Pre-Award
Proposal Submission Process
BVMRF is committed to assisting Investigators submit timely and accurate proposals. The BVMRF Grants and Contracts Manager (G&CM) provides support to several PIs simultaneously and may have competing deadlines for the submission date you are considering. Please work with the G&CM toward a mutually agreed-upon submission date. For example, NIH allows a two-business day window prior to the deadline to review your application in eRA Commons, make any changes, and resubmit a revised package. Toward this end, it is helpful to review your proposal documents on a rolling basis in order to take advantage of this window.
The following guidelines refer to NIH grant submissions specifically. Other sponsors may not require all the components listed. However, the general timelines and guidelines apply to all grants and sub-awards submitted through BVMRF.
Sub-Awards
If your proposal includes sub-awards, contact the BVMRF Grants and Contracts Manager at least 45 days prior to the due date. Full sign-off from consortium institutions is required prior to submission. This process can take 3 to 4 weeks, depending on the institution.
Prior to Proposal Due Date
In order to ensure a timely submission of each application, BVMRF has established the following proposal submission timeline:
| Timeframe | Player | Task |
|---|---|---|
| 3 Weeks | Principal Investigator |
|
| Ongoing | Principal Investigator |
|
| 5 Business Days | Principal Investigator |
|
| Submission Date | Grants and Contracts Manager |
|
I submitted the application - What next?
Typically, if the sponsor intends to fund your project you will receive a Just in Time (JIT) request. Should you receive a JIT request you should do the following to ensure timely approval from the R&D Committee:
Notify the BVMRF Grants and Contracts Manager, who will begin collecting requested JIT information.
Refer to the R&D Committee Calendars for important deadlines to complete drafts in RDIS for your project by the deadlines. This step begins the process of obtaining the required regulatory documents, such as IACUC or IRB approvals, needed to complete the JIT process.
If your application is not funded, notify the Grants and Contracts Manager.
RESOURCES